Office Assistant


Job Title Office Assistant
Location Abuja
Experience 2 - 5 years
Minimum Qualification University Degree B.SC or B.A
Application Closes Saturday, 20 April 2019


Job Title : Sales Administration Supervisor

Company : Graceco Limited

Location : Lagos

Applications to be Forwarded to :

Application End Date: 06-04-2019

About Graceco

GraceCo Limited is a food processing and manufacturing company with specialty in consumer goods and the production of input for bakers and the confectionery industries.  Graceco is a leader in confectioneries and bakers’ items. Our success is powered by our world-class team of highly engaged and committed staff.

 At Graceco you will have the opportunity to thrive in a fast-paced, strategic environment where bold, innovative thinking isn’t just welcomed, it’s encouraged.  Across all functions, we relish the opportunity to help our people fulfil their potential. Our rapid expanding business means plenty of opportunities to step into the spotlight and acquire life time experience.


Job summary:

The Sales Administration Supervisor will be responsible for daily coordination of sales activities including the processing of orders, compilation of sales report, preparing sales materials, and sample processing. The position holder is also responsible for drafting/updating and implementing the approved sales handbook. The position holder is the team leader for the sales back office team.


Job location and working hours:  The position is located at Alagbado Lagos, Nigeria. Working time is normally between 7:30am-5pm Mondays to Fridays and 8:30am-3pm on Saturdays. 


Specific responsibilities include:

  • Ensure the implementation of sales and marketing initiatives and other marketing capabilities in to find new customers and drive revenue.
  • Update any necessary marketing pieces for tradeshows, exhibition, market storm, etc.; helping with overall preparation, logistics, etc.
  • Champions promotional activities on social media and other channels to create a growing awareness
  • Coordinate and provide leadership to sales administrators.
  • Liaise with sales management team to determine monthly sales forecast figure and cascade same to the sales reps and other departments needed to achieve the forecast.
  •  Analyse the performance of each sales staff vis-à-vis their target and advice HR and Management.
  • Create activity checklist and SOP for sales administration department..
  • In consultation with other sales management, draft/update relevant sales handbook and ensure all sales staff work in line with the book.
  • Recommend for disciplinary action, after necessary findings, any sales staff violating the policies and procedures in the sales handbook; other violations of company policies which are not stated in the sales handbook should be handled directed by the sales staff direct supervisor and HR department.
  • Help prepare sales presentations and other communication to various stakeholders.
  • Compile and report monthly sales numbers by product, by customer, by sales executive and by sales administrator; develop infographics for all the products.
  • Analyze and report on web site visitor behaviour using Google Analytics.
  • Liaise with the production administrator to ensure there is adequate raw material to meet predetermined weekly sales order based on the monthly sales forecast.
  • Liaise with production managers to ensure orders are produced in the requested quantity based on the sales order.
  • Liaise with HR/admin to ensure all HR related issues for sales staff are promptly attended to.
  • Liaise with procurement department to ensure all sales related issues are promptly attended.
  • Liaise with logistic manager to ensure products are delivered in time, to the right location and in


Person specification:

  • The ideal candidate will have experience managing multiple projects in a dynamic fast-paced environment. He or she will be well versed in all Microsoft Office including excel, power point, and word. 
  • Ability to operate in team as team leader
  • Ability to handle successfully and effectively assigned responsibility for specific assignments such as sales exhibition, sales campaign, market storming, market intelligent gathering, etc.
  • Ability to communicate effectively and professionally
  • Ability to write strong business report and other forms of communication to various stakeholders
  • Effective people supervision skill; Possess the confidence and ability to influence people; strong physical presence and energy
  • Possess excellent inter personal skills; be self-motivated
  • Possess high level of initiative and emotional intelligence; able to think outside the box-
  • Sound awareness of emerging issues within and outside department/ organisation with the ability to adapt to the changing operating environment of the sector
  • Suggest innovative solutions to common departmental problem



  • Applicant should have MBA in Statistics, Management science and other related discipline.
  • Applicant must be computer literate: Excel, MS Word, Power Point
  • Applicant must reside within Ikeja, Agege, Ipaja, Otta, Alagbado and environs.
  • Applicant must have  2-4 years’ experience as supervisor in customer service related position

Application closed on: Saturday, 20 April 2019

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